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ARTICLE
I: NAME
ARTICLE II: PURPOSE
ARTICLE III: MEMBERSHIP
ARTICLE IV: MEMBERS
ARTICLE V: OFFICERS
ARTICLE VI: DUTIES OF
THE OFFICERS
ARTICLE VII:
COMPENSATIONS AND EXPENSES
ARTICLE VIII: MEETINGS
ARTICLE IX: TOURNAMENT CITY
ARTICLE X: HALL OF FAME
ARTICLE XI: MISCELLANEOUS
ARTICLE XII: DISSOLUTION
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- ARTICLE
I: NAME
- The name of this
association shall be the Midwest Deaf Ladies Golf Association (M.D.L.G.A.)
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ARTICLE II: PURPOSE
- The purpose of this
Association is to promote an interest in the sport of golf among the deaf
and hard of hearing women and to sponsor a tournament in the United States
in conjunction with Midwest Deaf Ladies Golf Association to be held the month
of August. The tournament for M.D.L.G.A. shall last three days with nine
holes per day (a total of 27 holes) for one group and eighteen holes per
day (a total of 54 holes) for another group.
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ARTICLE III: MEMBERSHIP
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Section 1:
The membership of this Association shall be open to any deaf and hard of
hearing women golfers at least 18 years old.
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Section 2:
The annual membership dues for either new or connective member shall be at
least twenty (20) dollars.
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ARTICLE IV: MEMBERS
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Section 1:
All members shall have the privilege to vote.
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Section 2:
Any member can run any office.
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Section 3:
Any member can be appointed to serve on any committee.
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ARTICLE V: OFFICERS
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Section 1:
The
Executive Board of this association shall consist of five people:
President, Secretary-Treasurer and the Law Chairperson, the Hall of Fame
Chairperson and the Host Chairperson.
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Section 2:
The President shall be elected by ballot for the term of two years at the
annual meeting of odd-numbered year. Her term shall begin on
January 1st
of the following year.
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Section 3:
The Secretary-Treasurer shall be elected by ballot for the term of two
years at the annual meeting of even-numbered year. Her term shall
begin at January 1st
of the following year.
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Section
4:
A Trustee
who will serve a three-year term shall be elected at each annual meeting.
(There are to be three Trustees at all times, each trustee serves a
three-year term.)
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ARTICLE VI: DUTIES OF
THE OFFICERS
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Section 1:
The President shall:
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a.
Appoint
the Law Chairperson, the Hall of Fame Chairperson and the Historian for
the term of one year. Their terms shall begin January 1st.
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b.
Preside at
all the meetings.
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c.
Preside at
the board meetings before the annual general meeting.
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d. Make
sure there is a chairperson for the assigned tournament.
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e. Oversee
all officers’ responsibilities and approve the minutes before each
meeting.
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Section 2:
The Secretary-Treasurer shall:
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a.
Take
minutes at each meeting.
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b.
Prepare a
roll call of members and initiate a roll call when necessary or at the
request of the President.
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c.
Prepare
the copies of the minutes of the previous Executive Board meeting for the
Executive Board members before the next general meeting.
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d.
Send a
copy of the minutes of the general meeting to the President for her
approval within 30 days of the meeting. After the President has approved
the minutes, a copy will be send to the Law Chairperson.
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e.
Keep a
record of proceedings of the meetings.
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f. Keep
an account of the money credits and property of any and every nature of
this Association, which shall come into her hands.
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g. Keep
an accurate account of the monies received and disbursed.
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h. Deposit
all monies in a bank of her city of residence. The bank cards for the
savings and checking accounts for all monies shall have the signatures of
three officers: the President, the Secretary-Treasurer and the Law
Chairperson. The signatures of two of the three officers are needed for
withdrawal purposes.
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i. Have
her financial report from January 1st to December 31st
of the previous year audited by the elected Trustees.
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j. Prepare
and mail the newsletter twice a year (after the tournament and before the
next tournament).
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k. Mail
the entry forms with hotel reservation cards and flyers to all members in
good standing as well as to ex-members from the past two years.
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l. Distribute
the prize money of the first two days of the golfing to be mailed within
30 days.
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m. Shall
include her return address in all correspondence she mails.
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Section 3: The Law Chairperson shall:
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a. Record
the new and revised by-laws as submitted by the members.
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b. Perform
the duties of the President in the event of that officer’s absence.
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c. Provide
a copy of the golf rules to each member at least one day before the
tournament.
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Section 4: The Hall of Fame Chairperson shall:
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a.
Be in
charge of the Hall of Fame Committee meeting.
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b. Mail
nomination forms to the members of Hall of Fame Committee three months
prior to each tournament.
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c. Make
a report of any contributions to benefit the Hall of Fame at each
Executive Board meetings.
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Section 5: The three Trustees shall:
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a.
Meet with
Secretary-Treasurer to audit the financial report before the Board meeting prior to the tournament. Two or three Trustees are required to
sign the financial reports before the reports are brought up in the Board
meeting. In case only one Trustee shows up, the President has
the authority to appoint a pro-term Trustee for that year.
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b. Help
to keep scores if needed.
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c. Help
the local committee set up the final scores before the banquet.
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Section 6: The Historian shall:
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a.
Take
pictures and record daily activities during the tournament.
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b. Keep
documents, records and pictures belonging to the Association.
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c. Make
sure that all completed albums are sent to the Gallaudet University
Library for the Deaf Collection.
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ARTICLE VII:
COMPENSATIONS AND EXPENSES
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Section 1:
Expenses for lodging:
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a.
The Secretary-Treasurer shall be compensated two hundred (200) dollars.
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b.
The President shall be compensated one hundred (100) dollars.
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c.
The Law Chairperson shall be compensated one hundred (100) dollars.
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Section 2:
The Secretary-Treasurer shall receive the sum of one hundred (100) dollars
for her services each year.
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Section 3:
The Hall of Fame Chairperson shall be compensated twenty-five (25) dollars
for her services, plus her expenses each year.
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Section 4:
The Historian shall be compensated twenty-five (25) dollars for her
services, plus her expenses each year.
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Section 5:
The Trustees shall be compensated twenty-five (25) dollars each after
audit.
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Section 6:
The M.D.L.G.A. shall pay for the banquet tickets for the three (3)
Trustees who have fulfilled their assigned obligations of the tournament.
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Section 7:
These funds above shall be drawn from the M.D.L.G.A. General Fund.
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ARTICLE VIII: MEETINGS
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Section 1:
The Board of Trustees and Board meeting shall be held on Monday afternoon.
Golf rules and general meeting shall follow in the evening of the same
day.
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Section 2:
It is required that we have 2/3 of quorum for vote in the general meeting.
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ARTICLE IX: TOURNAMENT CITY
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-
HOST CITY
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Section 1:
The host city, with the approval of the Executive Board, shall plan,
execute and carry out the tournament and solicit donations for all golf
events.
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Section
2:
The
M.D.L.G.A. officers shall make their own hotel reservation.
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Section
3:
The host
city shall give a full accounting of all monies collected and expended for
the tournament.
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Section 4:
Next Host Chairperson shall be present to observe the week along with
luncheon time in order to be prepared for tournament the following year.
In case of her absence, a representative will take her place.
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Section 5:
The host city shall set up the final scores with the Trustees on the last
day of the tournament before the banquet.
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Section
6:
The host
city shall provide 10 plaques in all. These are to be awarded to the
winners in each group (9 holes and 18 holes) of the Champion Flight, First
Flight, and Senior Champion (60 years old and older who have participated
in the tournament); and to the two State Team Champions in each group who
earned the lowest scores in the group.
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Section 7:
Limitation of one trophy shall be awarded to each golfer with the
exception of the state team golfers.
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Section
8:
The cash
prizes from the donation of the host city shall be awarded for the last
day of the tournament to the winners of the Champion Flight and First
Flight in each group (9 holes and 18 holes) according to their scores.
The host city’s contribution toward the prizes shall be divided equally
among all players. Whether a player participated in a 9-hole group or
18-hole group shall not be a factor in this equal distribution.
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(Example:
A host
city’s contribution toward the prizes is at least $2,000.00 shall be
distributed 35% of cash prizes to 9-hole players and 65% to 18-hole
players. These funds are further divided according to top prizes, etc.).
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Section 9:
Donation of prizes from the Host shall be distributed on the evening of
the banquet.
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Section
10:
The host city is responsible to choose someone to sell 50/50 raffles on
the evening of banquet for M.D.L.G.A. General Fund. The
secretary-treasurer will furnish the rolls of tickets.
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M.D.L.G.A.
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Section
1:
The Executive Board and two representatives, selected by President, shall
determine any amount of the cash prizes for first two days of the
tournament, (one for the 9-hole group and one for the 18-hole group).
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Section
2:
Cash prizes from the fees shall be awarded to the winners of the Champion
Flight and First Flight in each group (9 holes and 18 holes) according to
their total scores for the first two tournament days.
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Section
3:
The
M.D.L.G.A shall pay the cost of engravings for the traveling plaques for
each group.
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Section
4:
There
shall be cash prizes from the M.D.L.G.A. General Fund for the longest
drive, closest to pin and fewest putts winner in each group (9 holes and
18 holes). The prizes shall be $25 each.
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ARTICLE X: HALL OF FAME
-
Section 1:
The purpose of the Hall of Fame is to honor the outstanding deaf golfers
and deaf golf leaders who have made exceptional contributions to the sport
of golf in this Association.
- Section 2:
The Hall of Fame Committee of this Association shall be: The Hall of Fame
Chairperson, President, Secretary-Treasurer, Law
-
Chairperson
and three members of Hall
of Fame.
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Section
3:
The Hall
of Fame Chairperson shall select the three Hall of Fame members.
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Section 4:
The voting by the Hall of Fame Committee shall be
on a five, three, one (5-3-1) basis with
the first preference receiving five votes, second preference three votes
and third preference one vote. Each member of the Committee shall have
one vote. Balloting shall be held during the final month before the
tournament. The candidate receiving a majority of votes shall be inducted
into the Hall of Fame. No more than one individual (deaf golfer or deaf
golf leader) shall be inducted each year.
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Section 5:
Golfer selected for the Hall of Fame is based on the following criteria:
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a.
Participate in eight (8) consecutive M.D.L.G.A. years within twelve (12)
years.
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b.
Participate in
five (5) consecutive M.D.L.G.A. years for officer,
trustee, host chairperson, champion, and runner-up.
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c.
Written remarks of the person nominating after meeting the criteria above
a. or b.
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d.
A golfer who is absent due to unforeseen situations (illness and/or
accident) within consecutive year shall eligible after meeting the
criteria above a. or b.
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Section 6:
Any candidate who is elected to the Hall of Fame shall receive a plaque in
recognition of the honor at banquet. A shirt with logo will be included. A recent
photo of the newly elected member shall be requested.
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Section 7:
The names of the persons inducted into the Hall of Fame shall be printed
in the program book by the host city.
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Section 8:
The Hall of Fame winners shall wear polo shirts with the logo on the left
side at the general/board meeting to be recognized.
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ARTICLE XI: MISCELLANEOUS
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Section
1:
After the
deadline of entry or at door, there will be fifteen (15.00) dollars fine
regardless.
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Section 2:
Golfers shall be divided into two groups; those choosing to play 9 holes
or 18 holes per day. Each group shall be lined up as follows:
-
a.
On the first day, the golfers with low and high averages shall be mixed.
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b. On
the second day, the golfers shall be divided into the flights according to
averages.
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c. On
the third day, the golfers shall again be divided into two flights
(Champion and First) with any necessary rearranging and with the approval
of the Executive Board.
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Section 3:
The maximum strokes for Par 3, Par 4, and Par 5 are to be double to 6, 8,
and 10 respectively in each round of the tournament (1st, 2nd,
and final round). If a golfer fails to finish the hole within the "double"
par, she must pick her ball up and add an extra stroke, and as for the
number of putts, it shall be counted as four (4). For example:
-
· Par
3 X 2 = 6, add 1 to make 7 strokes and four putts (7/4).
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· Par
4 X 2 = 8, add 1 to make 9 strokes and four putts (9/4).
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· Par
5 X 2 = 10, add 1 to make 11 strokes and four putts (11/4).
- Section 4:
In case of the sudden death playoff:
-
a. The
Host City or Executive Board representatives shall accompany the golfers
to certain hole(s) to play and they keep the scores for the golfers.
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b. Due
to bad weather and/or the time not permitted, the winner shall be
determined by the lowest score on the toughest hole, based on the ladies
handicap system and selected by the pro manager after the round is done or
stopped.
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Section 5:
All
golfers should wear proper attires for golf. Halters, tank tops, short
shorts or bathing suits are not allowed.
- Section 6:
Pagers and cell phones must be turned off on the golf course.
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Section 7:
Any golfer
who hits a hole-in-one during the tournament shall be awarded $50.00. The
prize shall be taken out of the M.D.L.G.A. General Fund.
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Section 8:
Any regular golfer who brings two new golfers to play in the tournament
shall receive a bonus of twenty five (25) dollars. If more than two, she
can bring two more to make four and she would get fifty (50) dollars. The
bonus money will be drawn out of M.D.L.G.A. General Fund.
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ARTICLE XII: DISSOLUTION
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In event
that the M.D.L.G.A. dissolves, all monies in the General Fund shall be
assigned to the United States Deaf Golf Camps (USDGC).
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ORDER OF BUSINESS
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a)
Roll Call
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b)
Introduction of new members
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c)
Reading of minutes
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d)
Financial Report
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e)
Reports of officers in order
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f) Correspondence
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g)
Unfinished business
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h)
New
business
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i) Election of new officers
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j) Selection of committees
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k)
Adjournment
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l) Oath of new officers
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- As
revised and amended August 1, 2007
- Lauri
Ponikiewski, Law Chairperson
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** PLEDGE FOR NEW OFFICERS **
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I solemnly pledge my honor that I will, to the best of my ability, fulfill
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the duties of the office to which I have been elected in accordance
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with the
constitution and bylaws.
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